Terms and Conditions

The following terms and conditions apply. They have been written for students (‘creatives’) adding portfolios and companies (‘clients’) who want to view those portfolios. Please read carefully.

To quickly move to the relevant section, please click the appropriate bullet point below:

 

SPARK OF TALENT TERMS: CREATIVE

These are the terms and conditions on which you agree to use the online service, known as SPOT: Spark of Talent, to publish your creative portfolio for the purpose of being commissioned for a design brief by a Client or offered a job or work placement.

www.uclanspot.org.uk is a website operated by the University of Central Lancashire Higher Education Corporation (“UCLan”). Our correspondence address is University of Central Lancashire, Preston Lancashire, PR1 2HE.

The Website is only available for current or former students of UCLan. If you accept these terms and conditions and register to use our Website, you consent to UCLan checking student records systems to confirm that you are a current or former student. You may continue to use this Website for two years after your date of graduation. Your use of the Website beyond two years will be solely at our discretion and only under exceptional circumstances.

1. TERMS OF WEBSITE USE

1.1 This page (together with the documents referred to in it) tells you the terms of use on which you may make use of our website www.uclanspot.org.uk (our “Website”), whether as a guest or a registered user. Use of our Website includes accessing, browsing, or registering to use our Website.

1.2 Please read these terms of use carefully before you start to use our Website, as these will apply to your use of our Website. We recommend that you print a copy of this for future reference.

Disclaimer: The Website may contain work that may be considered offensive or emotionally disturbing or unsuitable for viewers of all ages. Material should be viewed with discretion. You may contact us if you consider the material is unacceptable, however our decision is final.

1.3 By using our Website, you confirm that you accept these terms of use and that you agree to comply with them.

1.4 If you do not agree to these terms of use, you must not use our Website.

1.5 We use the following defined words and phrases:

Client means any person who uses the Website and the Services in order to commission, employ, engage or offer a work placement to you to provide design services or other services.

Intellectual Property Rights means all intellectual and industrial property rights, including without limitation, patents, rights in know-how, trademarks, registered designs, model unregistered design rights, unregistered trademarks and copyright (whether in drawings, plans specification, designs and computer software or otherwise), database rights, topography rights, any rights in any invention, discovery or process, and applications for and rights to apply for any of the foregoing, in each case in the United Kingdom and all other countries in the world.

Portfolio means your profile containing examples of your work.

Services the services to be provided by us, as detailed in clause 6, below.

2. OTHER APPLICABLE TERMS

These terms of use refer to the following additional terms, which also apply to your use of our Website:
Privacy Policy
Copyright Policy
Data Protection Policy

3. CHANGES TO THESE TERMS

We may revise these terms of use at any time by amending this page.

Please check this page from time to time to take notice of any changes we made, as they are binding on you.

4. CHANGES TO OUR WEBSITE

We may update our Website from time to time, and may change the content at any time.

Any of the content on our Website may be out of date at any given time, and we are under no obligation to update it.

5. ACCESSING OUR WEBSITE

Our Website is made available free of charge on an “as-is” basis.

If you register to use our Website and upload your CV and contact details, you consent to UCLan making these details available to Clients who are interested in making contact with you in order to offer a work placement to you or to commission, employ or engage with you to provide design services or other services.

We do not promise that our Website, or any content on it, will always be available or be uninterrupted or free from errors or omissions.

Access to our Website is permitted on a temporary basis. We may suspend, withdraw, discontinue or change the content of all or any part of our Website without notice. We will not be liable to you if for any reason our Website is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our Website. You are also responsible for ensuring that all persons who access our Website through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

Our Website is directed to users in the United Kingdom. We do not represent that content available on or through our Website is appropriate or available in other locations. We may limit the availability of our Website or any service or product described on our Website to any person or geographic area at any time. If you are based outside of the United Kingdom please check that your use of our Services complies with local laws.

You must contact us to register your interest in using the Website by contacting spotadmin@uclan.ac.uk or registering online at www.uclanspot.org.uk. When registering your interest you must provide complete and accurate contact details. You must keep the information up-to-date.

6. OUR SERVICE

We will provide, free of charge, the service consisting of:

6.1 an interactive portal to provide a showcase for your creative work;

6.2 a service to make commercial enquiries of potential Clients which are limited to checks using the FAME (Financial Analysis Made Easy) database. This is not a formal credit check, or a substitute for one;

6.3 a service to provide your contact details to potential Clients to contact you to commission you for a design brief or offer a job, interview or work placement.

We do not promise that the Website will generate any responses or applications to postings.

7. OUR OBLIGATIONS

7.1 We promise that the Service will be provided with reasonable care and skill. However, we cannot guarantee the reliability of any Client and therefore cannot accept any liability for any commission through the Service.

7.2 We do not promise that your use of the Website will be uninterrupted or error-free; or that the Service or any information obtained by you through the Service will meet your requirements.

7.3 We shall not be responsible for any delays, delivery failures, or any other loss or damage resulting from the transfer of data over communications networks and facilities, including the internet, and you acknowledge that use of the Service may be subject to limitations, delays and other problems inherent in the use of such communications facilities.

7.4 The promises contained in clause 7.1 shall not apply to any use of the Service contrary to these terms or to the extent of any non-conformity which is caused by use of the Service contrary to our instructions.

8. DATA PROTECTION

8.1 UCLan will comply with the Data Protection Act 1998 and any applicable successor legislation when processing your personal data in relation to the provision of the Service. Further information about how UCLan complies with the Data Protection Act 1998 can be found in the Data Protection Policy on the UCLan website.

9. TERMINATION

We reserve the right not to publicise your Portfolio for any reason. Examples include those works which we reasonably consider:
• are unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
• are in breach of the Intellectual Property Rights or right to privacy of any third party;
• depict sexually explicit images;
• promote terrorist activities or unlawful violence;
• are in breach of these terms.

We reserve the right to terminate your access to the Service or disable any user identification code or password, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of this Agreement.

We reserve the right to terminate your access to the Service if we receive poor feedback about you which we consider (in our absolute discretion) has a negative impact on the Website and the Services.

If a period of 3 months elapses since your last recorded use of the Website, you will receive an e-mail notifying you that you must check and update your profile status. The update must be carried out within 7 days of receipt of notification, otherwise UCLan will close your account and delete all information associated with it, including your portfolio and any other information you may have uploaded as part of your use of the Service.

10. YOUR OBLIGATIONS

You promise that you shall provide us with:

10.1 a true and accurate description of the services which you are able to provide to a Client in your Portfolio;

10.2 all necessary co-operation in relation to the Services; and

10.3 all necessary access to such information as may be reasonably required by the Client;
in order to provide the Service.

You are responsible for the commercial arrangements that you agree with a Client. You are responsible for complying with any tax and national insurance rules on any commercial arrangements.

11. INTELLECTUAL PROPERTY RIGHTS

11.1 You acknowledge that we and/or our licensors own all Intellectual Property Rights in relation to the Website and the Service.

11.2 Except where expressly stated, we do not grant you any rights to, or in, the Intellectual Property Rights or any other rights or licences in the service.

11.3 Provided that you register to use the Service and comply with the restrictions set out in these terms and conditions, we grant you a non-exclusive, non-transferable right to use the Service (including displaying your Portfolio and liaising with Clients) solely for your personal use.

11.4 You promise that you own all rights, title and interest in and to all of Intellectual Property Rights in the Portfolio.

11.5 By uploading your Portfolio to the Website, you grant us a limited, non-exclusive, royalty-free licence to use and all proprietary marks, designs and other rights contained within them to present such Portfolio to Clients.

11.6 You are responsible for making appropriate back-ups of all documents contained in your Portfolio. In the event of any loss or damage to the Portfolio, your sole and exclusive remedy shall be to require that we use our reasonable endeavours to restore the lost or damaged Portfolio from the latest back-up in our possession.

11.7 We will not be responsible for any loss, destruction, alteration or disclosure of the Portfolio caused by any third party.

11.8 We have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our Website constitutes a violation of their Intellectual Property Rights, or of their right to privacy.

12. NO RELIANCE ON INFORMATION

12.1 Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

12.2 To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Website or any content on it, whether express or implied.

12.3 We have no liability to any persons in relation to any material provided on our Website. It is a condition of your use of our Website that you agree that you will not make any claim against us or any of our employees, officers or agents in respect of any content on our Website or any communication from us.

12.4 This Website may include information and materials uploaded by other users of the Website This information and these materials have not been verified or approved by us. The work submitted by other users on our Website do not represent our views or values.

12.5 We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

12.5.1 use of, or inability to use, our Website; or

12.5.2 use of or reliance on any content displayed on our Website.

12.6 We are not responsible for or liable for the terms of engagement by any Client. Your entry into a contract for services with a Client shall not give rise to any right or claim against us.

12.7 We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Website or to your downloading of any content on it, or on any Website linked to it.

12.8 You must not misuse our Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Website, the server on which our Website is stored or any server, computer or database connected to our Website. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Website will cease immediately.

13. INDEMNITY

You shall defend and indemnify us against claims, liabilities, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with:

13.1 any commission by you, by a Client;

13.1.1 any breach of this Agreement by you; and

13.2 any claim made against us in relation to any breach of Intellectual Property Rights or applicable data protection and privacy laws by you arising out of or in connection with your Portfolio.

14. CONTACT US

To contact us, please email spotadmin@uclan.ac.uk.

Your feedback is important to us. We ask you to provide feedback on the Services to improve the quality of the Service. Feedback will be only made available to the system administrator. Anonymised feedback from other users may be used by UCLan to prevent abuse and ultimately terminate the use of the Website and the Services by any user.

Any formal notice must be made to Legal Services at our correspondence address, above.

We may make a formal notice to you at your most recent correspondence address on registration.

15. GENERAL PROVISIONS

This agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

Neither you or us have been induced to enter into this Agreement by a statement or promise which it does not contain, save that this clause shall not exclude any liability which one party would otherwise have to the other in respect of any statements made fraudulently by that party.

No failure or delay by either party to exercise any right, power or remedy will operate as a waiver of it nor will any partial exercise preclude any further exercise of the same, or of some other right, power or remedy.

If any clause or part of this agreement is found by any court, tribunal, administrative body or authority of competent jurisdiction to be illegal, invalid or unenforceable then that provision shall, to the extent required, be severed from this agreement and shall be ineffective without, as far as is possible, modifying any other clause or part of this agreement and this shall not affect any other provisions of this agreement which shall remain in full force and effect.

The parties do not intend that any provisions of this agreement shall be enforceable by any person not a party to it, save that the terms of this agreement may be enforced by any company which is a member of the same group of companies as us.

We shall be entitled to carry out its obligations under this agreement through any agents or sub-contractors appointed by us for that purpose.
This agreement is personal to you and you may not (without our written consent) assign, mortgage, charge or dispose of any of its rights hereunder, or sub-contract or otherwise delegate any of its obligations under this agreement.

No variation to this agreement shall be effective unless in writing signed on behalf of you and us.

The formation, existence, construction, performance, validity and all aspects whatsoever of this Agreement or of any term of this Agreement disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. Each Party irrevocably agrees that the courts of England and Wales shall have non-exclusive jurisdiction to settle any disputes or claims which may arise out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).

 

SPARK OF TALENT TERMS: CLIENT

These are the terms and conditions on which you agree to use the online service, known as SPOT: Spark of Talent, to access the creative portfolios of students and graduates of the University of Central Lancashire for the purpose of being commissioned for a design brief or to advertise jobs or work placement opportunities.

www.uclanspot.org.uk is a Website operated by the University of Central Lancashire Higher Education Corporation (“UCLan”). Our correspondence address is University of Central Lancashire, Preston Lancashire, PR1 2HE.

1. Terms of website use

1.1 This page (together with the documents referred to in it) tells you the terms of use on which you may make use of our website www.uclanspot.org.uk (“our Website”), whether as a guest or a registered user. Use of our Website includes accessing, browsing, or registering to use our Website.

1.2 Please read these terms of use carefully before you start to use our Website, as these will apply to your use of our Website. We recommend that you print a copy of this for future reference.

Disclaimer: The Website may contain work that may be considered offensive or emotionally disturbing or unsuitable for viewers of all ages. Material should be viewed with discretion. You may contact us if you consider the material is unacceptable, however our decision is final.

1.3 By using our Website, you confirm that you accept these terms of use and that you agree to comply with them.

1.4 If you do not agree to these terms of use, you must not use our Website.

1.5 We use the following defined words and phrases:

Creative means any student or graduate of UCLan who uses the Website and the Services in order to showcase their work for the purposes of being commissioned, employed or engaged to provide design services or other skills.

 

Intellectual Property Rights means all intellectual and industrial property rights, including without limitation, patents, rights in know-how, trade marks, registered designs, model unregistered design rights, unregistered trade marks and copyright (whether in drawings, plans specification, designs and computer software or otherwise), database rights, topography rights, any rights in any invention, discovery or process, and applications for and rights to apply for any of the foregoing, in each case in the United Kingdom and all other countries in the world.

 

Portfolio  

any artwork, text, illustration or other works.

 

Services  

the services to be provided by us, as detailed in clause 6, below.

 

2. Other applicable terms

These terms of use refer to the following additional terms, which also apply to your use of our Website:

Privacy Policy

Copyright Policy

Data Protection Policy

3. Changes to these terms

We may revise these terms of use at any time by amending this page.

Please check this page from time to time to take notice of any changes we made, as they are binding on you.

4. Changes to our website

We may update our Website from time to time, and may change the content at any time.

Any of the content on our Website may be out of date at any given time, and we are under no obligation to update it.

5. Accessing our website

Our Website is made available free of charge on an “as-is” basis.

We do not promise that our Website, or any content on it, will always be available or be uninterrupted or free from errors or omissions.

Access to our Website is permitted on a temporary basis. We may suspend, withdraw, discontinue or change the content of all or any part of our Website without notice. We will not be liable to you if for any reason our Website is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our Website. You are also responsible for ensuring that all persons who access our Website through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

Our Website is directed to users in the United Kingdom. We do not represent that content available on or through our Website is appropriate or available in other locations. We may limit the availability of our Website or any service or product described on our Website to any person or geographic area at any time. If you are based outside of the United Kingdom please check that your use of our Services complies with local laws.

You must contact us to register your interest in using the Website by contacting spotadmin@uclan.ac.uk or registering online at www.uclanspot.org.uk. When registering your interest you must provide complete and accurate contact details. You must keep the information up-to-date. Upon receiving notification of your interest in using the Service we will perform a series of checks to verify and confirm your suitability to use the Service, subject to commercial due diligence which may include checks using the FAME (Financial Analysis Made Easy) database, or similar service, Companies House, the Charity Commission or a credit reference agency. Please be aware that a credit reference check may leave a footprint on your credit record.

6. Our Service

We will provide, free of charge, the service consisting of:

6.1 providing access to the Portfolios of Creatives on the Website.

6.2 providing contact details of Creatives in order for you to agree a commission.

We are unable to provide recommendations or checks regarding the Creatives and therefore cannot accept any liability for any Creative commissioned through the Service. Any discussions, negotiations, agreements or instructions conducted or concluded between you and a Creative shall be solely concluded between the contracting parties.

We will not be responsible for performing any obligations resulting from agreements concluded between you and a Creative, nor will we liable for any breaches of obligations which arise as a result of any agreement concluded between you and a Creative.

7. Our obligations

7.1 We promise that the Service will be provided with reasonable care and skill. However, we cannot promise that the reliability of any Creative and therefore cannot accept any liability for any commission through the Service.

7.2 We do not promise that your use of the Website will be uninterrupted or error-free; or that the Service or any information obtained by you through the Service will meet your requirements.

7.3 We shall not be responsible for any delays, delivery failures, or any other loss or damage resulting from the transfer of data over communications networks and facilities, including the internet, and you acknowledge that use of the Service may be subject to limitations, delays and other problems inherent in the use of such communications facilities.

7.4 The promises contained in clause 7.1 shall not apply to any use of the Service contrary to these terms or to the extent of any non-conformity which is caused by use of the Service contrary to our instructions.

8. Termination

We reserve the right to terminate your access to the Website and the Services for any reason. Examples include where we reasonably consider:

  • that we cannot verify you as a legitimate Client or you are an unreliable Client;
  • that you are in breach of these terms;
  • that you discriminate against any of the nine protected characteristics; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation
  • that you are in breach of the Intellectual Property Rights or right to privacy of any third party;

We reserve the right to terminate your access to the Service or disable any user identification code or password, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of this Agreement.

We reserve the right to terminate your access to the Service if we receive poor feedback about you which we consider (in our absolute discretion) has a negative impact on the Website and the Services.

9. Your obligations

You promise that you shall provide us with

9.1 all necessary co-operation in relation to the Services; and

9.2 all necessary access to such information as may be reasonably required by us;

in order to provide the Service.

9.3 You must comply with the Data Protection Act 1998 and any applicable successor legislation when processing the personal data of Creatives obtained through use of our Website and access to the Service.

10. Intellectual property rights

10.1 You acknowledge that we and/or our licensors own all Intellectual Property Rights in relation to the Website and the Service.

10.2 Except where expressly stated, we do not grant you any rights to, or in, the Intellectual Property Rights or any other rights or licences in the Service.

10.3 Provided that you register to use the Service and comply with the restrictions set out in these terms and conditions, we grant you a non-exclusive, non-transferable right to use the Service (including accessing Portfolios and liaising with Students and Graduates).

10.4 You may download or print out any page from our Website for your personal reference and for the purposes of considering the Portfolio and contacting the Creative. You must acknowledge the ownership of the Creative.

10.5 You shall not have any right to print, copy, modify or carry out any act restricted by the copyright other than with the prior written permission of the copyright holder.

10.6 You may not commercially exploit, or use for any commercial purpose (whether or not for payment) the Portfolio without a written consent of the Creative

11. No reliance on information

11.1 Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

11.2 To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Website or any content on it, whether express or implied.

11.3 We have no liability to any persons in relation to any material provided on our Website. It is a condition of your use of our Website that you agree that you will not make any claim against us or any of our employees, officers or agents in respect of any content on our Website or any communication from us.

11.4 This Website may include information and materials uploaded by other users of the Website This information and these materials have not been verified or approved by us. The work submitted by other users on our Website do not represent our views or values.

11.5 We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

11.5.1 use of, or inability to use, our Website; or

11.5.2 use of or reliance on any content displayed on our Website.

11.6 We are not responsible for or liable for the terms of engagement by any Client. Your entry into a contract for services with a Client shall not give rise to any right or claim against us.

11.7 We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Website or to your downloading of any content on it, or on any Website linked to it.

11.8 You must not misuse our Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Website, the server on which our Website is stored or any server, computer or database connected to our Website. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Website will cease immediately.

12. Indemnity

You shall defend and indemnify us against claims, liabilities, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with:

12.1 any commission by you, by a Client;

12.1.1 any breach of this Agreement by you; and

12.2 any claim made against us in relation to any breach of Intellectual Property Rights or applicable data protection and privacy laws by you arising out of or in connection with your Portfolio.

13. Contact us

To contact us, please email spotadmin@uclan.ac.uk

Your feedback is important to us. We ask you to provide feedback on the Services to improve the quality of the Service. Feedback will be only made available to the system administrator. Anonymised feedback from other users may be used by UCLan to prevent abuse and ultimately terminate the use of the Website and the Services by any user.

Any formal notice must be made to Legal Services at our correspondence address, above.

We may make a formal notice to you at your most recent correspondence address on registration.

14. General provisions

This agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

Neither you or us have been induced to enter into this Agreement by a statement or promise which it does not contain, save that this clause shall not exclude any liability which one party would otherwise have to the other in respect of any statements made fraudulently by that party.

No failure or delay by either party to exercise any right, power or remedy will operate as a waiver of it nor will any partial exercise preclude any further exercise of the same, or of some other right, power or remedy.

If any clause or part of this agreement is found by any court, tribunal, administrative body or authority of competent jurisdiction to be illegal, invalid or unenforceable then that provision shall, to the extent required, be severed from this agreement and shall be ineffective without, as far as is possible, modifying any other clause or part of this agreement and this shall not affect any other provisions of this agreement which shall remain in full force and effect.

The parties do not intend that any provisions of this agreement shall be enforceable by any person not a party to it, save that the terms of this agreement may be enforced by any company which is a member of the same group of companies as us.

We shall be entitled to carry out its obligations under this agreement through any agents or sub-contractors appointed by us for that purpose.

This agreement is personal to you and you may not (without our written consent) assign, mortgage, charge or dispose of any of its rights hereunder, or sub-contract or otherwise delegate any of its obligations under this agreement.

No variation to this agreement shall be effective unless in writing signed on behalf of you and us.

The formation, existence, construction, performance, validity and all aspects whatsoever of this Agreement or of any term of this Agreement disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. Each Party irrevocably agrees that the courts of England and Wales shall have non-exclusive jurisdiction to settle any disputes or claims which may arise out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).

 

SPOT STUDENT AND GRADUATE CODE OF CONDUCT

Congratulations – you have been SPOT-ted!

It is a huge privilege to be recommended and have your work featured on the Spark of Talent (SPOT) website, so please take a few minutes to read our important Code of Conduct.

We reserve the right to remove the personal profile and portfolios of anyone who breaches this Code of Conduct.

You are an Ambassador for your School and the University as a whole

You will be expected to behave in a mature and professional manner in all your dealings with employers and clients. Your behaviour should be irreproachable and should avoid bringing your School and the University as a whole, into disrepute.

Register with your UCLan email address and provide an alternative, professional email address for future use

When you first register on the SPOT website you will be asked to use your UCLan email address for this purpose. We need you to do this so we can verify that you are a genuine UCLan student. However, we are mindful that once you leave UCLan your university email address will expire soon after. Therefore, it is very important that you provide an acceptable alternative email address to continue getting the most from SPOT. It is not acceptable or appropriate to use an email address that contains elements that may cause embarrassment or offence to other people; so avoid any swear words or words of a sexual nature. Keep it simple and business-like.

Keep your profile and portfolios up-to-date

We want to keep SPOT as fresh as we can and maximise the storage capacity, so we expect students and graduates to keep their portfolios and profiles up-to-date. If there is no activity on your profile for a month, you will be sent a reminder to log in and check it’s up-to-date. If you don’t log in to your account for a further month we will send you another reminder. If after the 3 month threshold there has been no activity on your account your work will be removed from SPOT and archived.

Make sure you use the traffic lights system if your circumstances change

If your availability for work changes please make sure this is reflected in your ‘traffic light’ setting. Here’s a reminder of what each one represents:

Green = available to take on substantial work/projects

Amber = can take on smaller, one-off projects

Red = busy

Please don’t raise the hopes and waste the time of employers and clients by indicating you are available for work if you are not.

Respond as promptly as you can to enquiries from employers and clients

If an employer or potential client contacts you to discuss a project please reply to them as soon as you can. We expect all communications from our students and graduates to be timely, polite and professional.

Manage your own costings, invoicing and tax arrangements with help from the University

For the majority of students and graduates using SPOT, this will be your first experience of costing your time and work, sending out invoices and paying taxes on your income. This can be daunting, so you are strongly advised to make an appointment with the Propellor team. For more information about Propellor call Business Adviser Craig Lawrenson on 01772 892254 or email CLawrenson1@uclan.ac.uk. Alternatively call in to see the Propellor Team on 4th Floor of the Media Factory during normal office hours.

Don’t claim other people’s work as your own

We like to think that our students and graduates are too talented to copy anyone else’s work, but if you suspect your work has been plagiarised then contact us immediately so we can investigate.

Provide constructive feedback about clients

At the end of a client project you will have the opportunity to provide us with feedback about your experience. We sincerely hope that you will have a positive experience each time, but if you don’t then please provide constructive criticism in your feedback about them. Please note that this feedback will only be seen by the website’s administrator.

What happens if a client isn’t happy with your work?

Just as you have the opportunity to provide confidential feedback about your client, they have the same opportunity to reflect and report on the work you have done for them. This feedback will be monitored by the SPOT administrator. If we receive 3 overwhelmingly negative comments from clients about your work or attitude to work, we will ask the team at Propellor to discuss this with you.

In return we will:

  1. Continue to develop and maintain the SPOT website.
  2. Promote the SPOT website to potential employers and clients.
  3. Vet employers and prospective clients before we give them access to the website and our students/graduates.
  4. Send you a reminder to check and update your account and availability if you have not logged into SPOT for a month.

Any questions?

Please check our FAQs. If these still don’t answer your questions please email spotadmin@uclan.ac.uk.